Executive Secretary

Nov252024

Reaching Out To You: HL Assurance Pte. Ltd. (“HLAS”) is a licensed insurance company in Singapore since 2012 and a subsidiary of Hong Leong Financial Group Berhad (“HLFG”), a public listed company in Malaysia.

Main Responsibilities:

Reporting directly to CEO & COO, you will be responsible to:

Assist the CEO & COO in the day to day business operations.
Support the CEO & COO to schedule for initial business meetings and provide assistance to follow up with clients or partners for subsequent engagements.
Provide corporate secretarial support, like reports/slides compilation, minutes writing, assist in board meetings preparation, etc.
Assist CEO to establish new client relationships and maintain existing client relationships.
Liaise with external stakeholders like auditors, vendors/contractors, clients and partners.
Manage events for the company which may include but not limited to client / partner engagement events, internal team building, monthly staff townhall and staff engagement to promote team synergy.
Provide secretarial support for minutes taking during scheduled monthly meetings and provide assistance to follow up on outstanding items. This individual will create a task/project list and work with internal stakeholders to ensure items are executed.
Prepare and generate timely and accurate reports: monthly personnel statistics, salary analysis, ERM, management report, budget, auditors’ reports, quarterly MAS employment and salary costs, update organization chart and participate in IDA, MOM surveys, and other ad-hoc duties as assigned.
Assist in company administrative matters and clearing of invoices. In addition to assist the CEO in validating outgoing payments which is below the indicated benchmark.
Tracking and monitoring of client / partner sponsorships and also important dates which are pertaining to key clients / partners.
Distribute a quarterly communication to business partners and staff respectively to strengthen relationships.
Assist the CEO to track service levels and customer experience.
Assist the CEO in obtaining regular updates from all department heads and consolidate the report for the Executive Committee meeting.
Assist the CEO to create a calendar of important recurring events so that the company engages with business partners on these important dates.

Please take note that this is a highly confidential role within the company and the candidate must, at all times, follow a strict communication process as this role will involve multiple high level and confidential strategies that should only be circulated among a closed group of stakeholders.

Job Requirements :

Diploma in Business Studies/ Human Resource Management or equivalent with minimum 5-7 years of relevant work experience preferably in the financial industry
Able to handle sensitive and private information with high confidentiality
Meticulous, resourceful, disciplined, self-motivated with great initiative, able to work independently & within teams in a fast paced and challenging environment
Pleasant disposition with excellent interpersonal, presentation, problem-solving and communication skills (both written and verbal)

Other Information and Benefits

5-day work week (Mon – Fri, 9 am – 6 pm, 1 hour lunch)
Walking distance from Tanjong Pagar MRT
Attractive remuneration package, variable performance bonus, annual leave entitlement, outpatient and dental benefits, group hospitalization and surgical, personal accident and term life insurance, etc.

Your Career, Our Passion – COME JOIN US NOW!

Interested applicants, please forward your detailed resume, stating qualifications, reason for leaving each employment, work experience, availability, current and expected salaries to hr.career@hlas.com.sg NOW.

(We regret that only shortlisted candidates will be notified)